Willkommen! And bienvenue! Welcome! It’s time for our 2020 AGM. As sad as we are to have so many departing Drama members, it’s time to get the young folks Whipped Into Shape! We’re here to bring you all you need to know about the ins-and-outs of the DCU Drama committee. This is one big family that we’re happy to bring you into, so be sure to give a message and Raise Your Cup to the outgoing mittee’ member in the role you’re interested in. Now, let’s get Serious..
Chairperson – Kate Gurren
Being Chairperson of DCU has been one of the most rewarding things I’ve ever done and I would hold onto this position for the rest of my life if I could. However, it is time for someone else to feel the sheer wonder that comes with spearheading this amazing society. As Chairperson, the role involves the general running of the society. You need to know what is happening, when it is happening, who is involved, what has already happened and what needs to happen still. You need to have your head screwed on and try to catch a ball before it’s dropped.
They chair weekly meetings, meaning they liaise with the Secretary to make sure the agenda is followed and that the meeting runs smoothly and in an orderly fashion. At these meetings, the chairperson delegates tasks to the committee so everyone knows what their jobs for the week are and no task goes undone. They can also step up and help any position who may need it or contact people on behalf of the society. In this way, a Chairperson needs to be organised and headstrong. They need to be able to lead a team and keep energy up – if the Chairperson’s energy drops, everyone’s energy drops. It’s important to keep an eye on your committee members too. It’s very easy for someone to be under a lot of pressure and not say anything so be a compassionate ear for someone to talk to.
The Chairperson also is sometimes required to speak in front of large crowds and represent the society. This year, the chairperson spoke at First Year Orientation about the artistic societies of DCU and also spoke to the Clubs and Societies office about DCU Drama’s equipment needs. In this case, it would be helpful to be a confident and prepared person although an affinity for public speaking is by no means necessary.
The Chairperson should be motivated and have a clear vision of how the society should progress throughout the year. It is an excellent opportunity to bring some new procedures to the society and to make your year different from any other! Most importantly, the Chairperson needs to be on hand and reliable. Your committee and members need to know that they can count on you to be there and help. Always remember – the Chair is not the face of a society, they are the backbone. You should always have the society’s best interest at heart and the members’ happiness and development as a key goal. There are so many supports available to the Chairperson – your Vice-Chair will become your best friend and you are more than entitled to ask for help when you need it. A Chair is not a robot! As well as that, you have the SLC and the entire Clubs and Socs staff at hand to help when things get confusing.
This has been the best year of my life and I owe it to my amazing committee and the wonderful members of DCU Drama. I have learned more this year than I ever would in a classroom and I cannot wait to pass the torch to our next Chairperson
Vice-Chairperson – Kevin Cleary
Vice-Chair is a very nice role for anyone who enjoys organisation/overseeing a committee, without as much pressure as the Chairperson role itself. Your main responsibility is to fill in on the Chairperson’s role when they are away, but at all other times, there’s plenty of scope to assist and advise the entire committee with their work.
You don’t need to have been on the committee before running for Vice-Chair so would definitely encourage anyone to run, however having good organisational skills, interpersonal skills, a strong relationship with the chairperson and time management under your thumb will all make your year in the role more fruitful and enjoyable. Feel free to chat to me at any time ahead of the AGM even if you’re the slightest interested, as any original yet informed ideas will definitely help your pitch on the day!
Secretary – James O’Neill
The role of secretary is primarily clerical and administrative; the secretary organises the committee and the society to be able to do what it was set up to do, and to streamline communication within the committee and the society. It involves booking rooms for meetings, taking and counting votes, keeping track of society emails, writing and distributing the weekly email etc.
Most tasks repeat every week, so it’s not too tough to keep on top of once you get into the swing of it! What really makes a good secretary is their ability to streamline communication within the society. Some of the time, the committee slips up and forgets some job or piece of information. It’s the secretary’s job to prevent this from happening, by being thorough when taking the minutes, asking questions when you’re unsure of something that was said, not being afraid to flag something to the committee, and making sure that information is easily accessible to everyone. If you have any further questions about secretary, don’t hesitate to email James at email@example.com, or you can find him on Facebook and Instagram.
Treasurer – Gráinne Henry
The main roles of the Treasurer are creating the budget, enforcing the budget, making payments and lodgements, and general account upkeep. The Budget is usually based on last year’s spending, which the Treasurer will have full access to. Once this budget is created, the Treasurer has to keep in contact with the committee, production teams and events team to make sure payments are made on time and to catch any issues with the budget and fix them.
For making payments, this is done by bank transfer from Bank of Ireland or by booking the Clubs and Socs card; each has forms to fill out too. Keeping all receipts and records is crucial for organising reimbursements and for filling in accounts. To be a good treasurer, you need to be realistic and responsible. Adding to the accounts as you go along makes the job much easier. The treasurer is in contact with all members of the committee and production teams so it is a great role for getting involved in all aspects of the society.
Productions Manager – Clara Mooney
Production Manager looks after the general running of all 7 productions. The job starts pretty much as soon as you get the role as once the committee is picked, they choose the shows for the season. Once they are chosen you buy the rights for the plays and the musical and you put a call out for scripts for panto, inters and the member production. Once you’ve gotten all of your shows you need to pick production teams. This happens for both semesters; you’ll carry out interviews and put people into teams. When your teams are picked you help with the audition process and book the venues for all the shows. Then once shows are cast you act as an executive producer on all productions; having meetings with the production teams, checking in on rehearsals and being on hand to help around showtime.
It’s quite a demanding role and it requires a lot of commitment and time management. You need to be extremely organized yourself in order to help the teams be organized. You also help when there are issues between casts or crew so being good with people and mediating is an essential part of the role. The Production Manager also gets to know all the casts and teams and be a part of every show Drama puts on.
Technical Manager – Sarah Brady
The role of Technical officer is an extremely rewarding creative role. It will give you opportunities to explore new skills with high end facilities. As the job of tech officer you will be responsible for all technical aspects within the society. This mainly includes arranging the lightning and sound for all our productions. Some knowledge of how to use the light and audio board is advised but not essential as you will be given the opportunity to learn to use these facilities.
This role highlights the importance of backstage teams. It is extremely creative as you are given the chance to create lightning designs for so many different types of productions. It is also a very good transferable skill and you will be able to use what you learned long beyond your years in DCU Drama. If you are interested in this role please contact Sarah Brady and she can give you all the information you will need.
Front of House Manager – Beau Carley
The role of Front of House Manager mainly revolves around the shows. The Front of House Manager is in charge of organising the ticket sales of all the shows, and working with the show producers and clubs and socs about getting the links for the ticket sales organised. They also need to stay in touch with the production team of each show and see if they want anything in particular organised for the pre-show/interval, such as having the Front Of House team in costume, or organising refreshments for the audience.
The nights of the show, the Front of House Manager needs to be there early for if the show needs to be set up in any way, and to check with the production team that everything is on track for the doors to open on time. Once doors are open, the audience’s tickets need to be scanned and the audience need to be seated. When people are buying tickets on the door, the Front of House Manager can sell them a ticket through the link, taking either a cash or card payment, and taking responsibility for the cash box on the night of the shows.
A key thing is having a good sub-committee who will be willing to help out as much as they can. Most importantly, the Front of House Manager needs to be friendly and personable as they are the first impression the audience gets and their first chance to enjoy the show. This role can be particularly of interest to people with a heavy course load, as it is quite easy to balance college work, while remaining an involved member of the society.
Events Manager – Conall Molloy
The role of Events Manager (along with the Deputy Events Manager) is centred around planning all the society’s non-show events. This means things like Drama Wednesdays, Freshers Fringe, and our yearly external are all organised by you and the Deputy.
In practice this means you’ll get very used to booking rooms, planning events, and working closely with other members of both Drama and other societies. The role is a fantastic opportunity on the committee, as it not only gives you a chance to put your own personal stamp on events, but also allows you to interact with every member of Drama, and give them chances to flourish, whether they prefer to be onstage, backstage, or in the front row!
Deputy Events Manager – Robert Kenny
The Deputy Events Manager for DCU Drama is a very fulfilling and entertaining role to undertake. It operates as a 50/50 split of the workload between the manager and the deputy so close correspondence is key for success. The most fundamental task you will learn quickly in this role is the booking of rooms/venues to hold events. Learning the proper channels of communication to book rooms in DCU, but also having the initiative to physically go to off-campus locations and engaging in conversation with pub managers, Venue operators and hostel managers etc.
Ultimately, the role is enriched by time management and remaining true to self-set deadlines particularly for the bigger responsibilities like the abroad trip. At the end of the day, events are about bridging all different aspects of drama together through fun events where everyone can meet, hang out and get to know each other. As a result, the Deputy Events role on the Drama committee can be the most fun you have in DCU so if any of you are interested in running contact Robert Kenny or Conall Molloy with any further questions.
Public Relations Officer – Seán Kennedy
The role of the PRO is what you make of it. Throughout the year, you would be working with all of the committee at least once and all production teams to organise promotion plans and content. The PRO is the epicentre of communication from all ends – the PRO knows everything that’s happening in the society which is one of the privileges of the roleto learn about how the whole society runs. The people you work closest with are the Chair and Vice-Chairperson, the Brand Design Officer, Events Team and Producers of shows.
The PRO manages the social media which includes Instagram, Twitter, Facebook, Snapchat, the website and now Tik Tok. With each platform, there are so many opportunities to be creative with how shows, events or anything else is promoted. Over the year, you will constantly be learning and gaining more of an understanding of each platform and what works best with each. With this knowledge, the input of the PRO is vital when organising content from a creative and practical aspect. Working closely with the BDO, the PRO makes sure that the content that is produced and put out onto socials is within the DCU Drama’s brand, tone and standard – all of which can change every year with each new committee and the guidance of the chairperson and vice-chairperson.
There are also many hands-on opportunities if the PRO wants to get involved in the creation of content alongside the BDO, but this is not necessary for the role. The quantity and quality of content, portraying DCU Drama online, depends on how driven and motivated the PRO and BDO are and how they want DCU Drama represented. With so many opportunities in such a malleable, broad and creative role, there are so many different ways to carry out the role as PRO. It is such an enjoyable and rewarding role that, with the completion of each PR campaign brings so much pride in the work that has been done. If you have an interest in PR and Drama, PRO is the role for you! It is truly a privilege to speak as DCU Drama and lead how the society is portrayed online for a whole year, leaving your footprint in the society that more will hopefully carry on for many years to come.
Brand Design Officer – Naomi Feehily
Brand Designing is a diverse and exciting role. One’s responsibility whilst brand designing for drama involves jobs such as photography, videography and graphic design. As the brand designer, Naomi got to design and create for both print and digital platforms. She got to learn how to use and combine different Adobe software to come up with new innovative ways to create material such as motion graphics posters.
Brand designing allowed Naomi to extend her photographic experience. Stage and theatre are one of the most challenging environments for photographers and Naomi was able to learn from each production in order to learn and document productions from different angles. It allowed her to experiment with imagery. Naomi got to be part of each aspect of production, especially with video. She got to oversee and produce video projects from start to finish. It was great for building up team skills and got to share and learn and collaborate with others. Naomi has gained so much experience from her time as brand design officer with DCU Drama. She has so much marketable she can add to her portfolio and she encourages anyone with any sort of creative inclination to run for this rewarding role.
Sponsorship Officer – Niamh Mary Martin
Sponsorship Officer takes care of additional funding/liaising with businesses in Drama. The role gives you an excellent opportunity to work in a Brand to Brand marketing environment, and make a real difference to the members, be it with costs of shows or merchandise, or with discounts you can arrange for them.
This year Niamh was able to provide discounts from local theatres and places of use, so we had discounted tickets for The Gate and Smock Alley, as the incoming Sponsorship Officer you will be expected to maintain these pre-established relationships, and form connections of your own. A large role over the summer will be arranging the Drama membership card and securing funding for the upcoming year of shows, in conjunction with the Treasurer. This role is heavily reliant on the Treasurer and PRO, so though it’s important that you have good organisational skills, it’s worth considering your people and communication skills as well! Niamh would recommend this role to anyone with an interest in marketing or PR, and would be happy to share her sponsorship proposals with anyone interested!
Liaisons Officer – Hannah Leonard
The Liaison Officer shall ensure that the Society is present on all DCU campuses and strive to include the Society in intervarsity collaborations. They will also strive to work with other societies and push for inter-society events.
It is an amazing experience and opportunity to get to know people from different campuses, societies and universities! Managing these links is an exciting job to have as it changes week to week. You can really make it your own and put your own unique touches to it!